Associate Booking Assistant Job Posting
13th Floor Music is a premier music booking and management agency providing curated live entertainment for high-end hospitality groups, hotels, and luxury private events. We are seeking a highly disciplined Associate Booking Assistant to provide critical administrative and operational support to our Booking Management team. This technical, detail-oriented position requires a “zero-error” mentality and the ability to manage complex scheduling across multiple digital platforms.
Responsibilities
Execute “Show Advances” via Xero, ensuring all artists receive load-in procedures, set times, and payment terms.
Generate and track Performance Agreements and NDAs using Jotform; ensure all legal documentation is signed and archived.
Maintain 100% accuracy in the client-facing portal, including real-time updates for talent profiles and venue databases.
Monitor the 2-week cancellation window to prioritize short-term booking coverage and protect agency revenue.
Manage new talent integration, including the collection of promotional assets and financial onboarding.
Prepare daily prioritized task summaries and audit upcoming booking gaps for the Lead Agent.
Qualifications
Demonstrated ability to manage high-volume data entry and complex scheduling.
High proficiency in professional correspondence with a focus on “Perfect Timing” follow-ups.
Experience with Xero, Jotform, Google Workspace, and proprietary booking portals.
A firm understanding of the financial implications of deadlines and the “Cancellation Window” protocol.
2+ years of experience in an administrative or coordinator role within the music, entertainment, or hospitality industries is preferred.
How to Apply
Please submit a resume and a brief professional statement to marcello@13thfloormusic.com with the subject line: Associate Booking Assistant Application.
